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Configure events and rooms

Volo organizes a production as an Event containing one or more Rooms. An Administrator creates those records; Administrators and assigned Event Producers can edit their details.

Event settings

Section titled “Event settings”

Open an event from the Events page. The event page contains its branding and description, its room list, event transcripts, and the event dictionary.

Editable event fields are:

  • Name
  • Description
  • Event logo

An event name is limited to 60 characters and its description to 300 characters. Logo uploads accept JPEG, PNG, and HEIC images up to 24 MB.

Administrators also see the event’s Producer list and can invite or remove Producers.

Room status

Section titled “Room status”

Each room card shows Live or Offline status and its GUID. Open the room to configure it or operate its stream.

Event page showing the Volo Live Accessibility Demo details, transcript panel, and offline Main Stage room card

The event page keeps its branding, description, Producer access, transcripts, and room status together.

Room information

Section titled “Room information”

Select the edit control on a room to open three sections:

Room summary showing its name, offline status, output and input languages, and multi-speaker mode

Review the room identity, status, language choices, and multi-speaker setting before rehearsal.

Info

Section titled “Info”
  • Room name identifies the room in the Producer interface and attendee experience.
  • Description provides additional context for Producers.
Section titled “Sponsor”
  • Sponsor name appears in the attendee experience.
  • Sponsor logo appears on the join screen and above live content.

The event logo is also embedded in the downloadable room QR code.

Languages

Section titled “Languages”
  • Input languages are the languages expected from the presenters. A room supports up to two.
  • Audience languages are the translated output choices offered to attendees. A room supports up to ten translated targets.

The primary input language is automatically available to attendees so they can follow the original transcription and audio. Changing languages is disabled while a stream is starting or live.

See Supported languages for the current catalog.

Multi-speaker mode

Section titled “Multi-speaker mode”

When the selected input language supports speaker separation, enable Multi-speaker mode to show speaker labels in the transcription. Volo disables the option for language/provider combinations that do not support it.

Verify speaker labeling during rehearsal. Clear, distinct voices and a clean audio feed produce the most useful result.

Next steps

Section titled “Next steps”